Your Action Plan

AI Documentation Checklist

8 steps. Built alongside your production. Complete this checklist to create your festival-ready AI documentation packet.

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Your step-by-step compliance roadmap

Work through these 8 steps in order. Each one builds on the last—by the end, you'll have a complete AI documentation packet that satisfies festival submission requirements, E&O insurance underwriters, and distributor due diligence.

Identify

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Document

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Generate

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Export

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Start Here

Document your AI inputs

Why this matters

Every file you upload to an AI tool becomes part of your chain of title. Documenting inputs now saves time later when festivals, insurers, or distributors ask for proof.

What to do

Before uploading any asset to an AI tool, log it in your Input Ledger. Takes about 30 seconds per file and keeps everything organized.

Quick check before uploading

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Pro tip: Log each input BEFORE uploading to any AI tool. It's much harder to reconstruct this information after the fact.

See all templates

Identify

Step 1: List Your AI Tools

Write down every AI tool you used or plan to use

•Video generation (Runway, Pika, Kling)
•Image generation (Midjourney, DALL-E, Stable Diffusion)
•Voice synthesis or cloning (ElevenLabs, Murf)
•Script assistance (ChatGPT, Claude)
•Color grading (Colourlab AI)
•VFX and compositing (Wonder Studio)

5 min

Identify

Step 2: Check for Likeness & Voice

Identify if any AI recreates a real person's appearance or voice

•Digital replica of any performer?
•Voice clone of any person?
•De-aging or modification of appearance?
•Synthetic performance of real person?

5 min

Document

Step 3: Create a Project

Set up your film project to start tracking AI usage

•Enter film title and production details
•Add key team members
•Set target festival(s) if known

2 min

Document

Step 4: Register Your AI Tools

Log each AI tool in your Secure AI Ledger

•Tool name and version
•What department used it
•Commercial license status
•Training data transparency

10 min

Document

Step 5: Record Usage Details

For each AI output in your film, document how it was used

•Timecodes where AI appears
•Human creative oversight applied
•How output was modified
•Final creative decisions by humans

15 min

Generate

Step 6: Get Performer Consent

If applicable

If using digital replicas or voice cloning, secure written consent

•Use Digital Replica Consent Agreement
•Get signatures from all affected performers
•Store consent documents securely
•AB 2602 compliant language included

30 min

Generate

Step 7: Complete Festival Disclosure

Fill out the standardized AI disclosure form for submissions

•SADP™ F1: Festival Disclosure Form
•Summary of all AI usage categories
•Human authorship statement
•Download branded PDF for festival attachment

15 min

Export

Step 8: Export Your Packet

Download your complete AI documentation binder

•Festival submission addendum
•E&O insurance prep docs
•Chain of title documentation
•Consent agreements (if applicable)

5 min

Ready to Create Your Project?

Start a free project to track your AI usage automatically. All your documentation in one place, ready to attach to any festival submission.

Do I need all 8 steps?

Steps 6 is only needed if you use likeness/voice cloning. Most films complete in 6-7 steps.

Can my team help?

Yes! Pro accounts include 3 collaborator seats for your producer, editor, or legal team.

Is this enough for E&O?

This packet gives insurers what they need. Always consult your broker for specific requirements.